WhatsApp Call Scheduling Explained: How to Plan Voice or Video Calls Step by Step

WhatsApp has made it much easier to plan calls in advance, especially for group conversations. Instead of separately messaging everyone about the time and then sending a call link later, users can now schedule a call directly inside WhatsApp. The app lets you set up an upcoming call, choose whether it will be voice or video, and notify participants automatically when the time is near. WhatsApp announced the feature in August 2025, saying users can schedule calls from the Calls tab and manage upcoming calls in one place.

This feature is useful for family catch-ups, team discussions, study groups, and any situation where you want people to join at a fixed time without confusion. Once the call is scheduled, attendees can see the details, receive alerts, and use the shared link to join quickly. WhatsApp also says upcoming calls can be managed from the Calls tab, alongside attendee details and links that can be added to a personal calendar.

How to Schedule a Call on WhatsApp

The process is fairly simple if your WhatsApp version supports the feature.

Open WhatsApp and go to the Calls tab. From there, tap the option to create a new call and choose Schedule call. WhatsApp says this is the main route for setting up a planned call in advance.

After that, select the date and time for the call. You can also choose whether you want it to be a voice call or a video call. WhatsApp supports call links as part of this setup, which makes it easier for others to join when the event starts.

Once the timing is fixed, choose the person or group you want to invite. Participants will be notified before the call begins, which removes the need to send separate reminders manually. WhatsApp says invitees receive a notification when the scheduled call is about to start.

Another Way: Schedule Through WhatsApp Events

WhatsApp also supports Events, which can be used in groups and some chats to organize meetings, gatherings, and calls. In event creation, users can enter a name, date, time, description, location, end time, and even add a call link. WhatsApp has also added features such as RSVP choices, end date and time, and reminders for invitees.

That means in some cases, what looks like a “scheduled call” may actually be created through WhatsApp’s event tools, especially inside groups or communities. This is one reason users may see slightly different menus depending on the chat type and app version. That’s an inference based on WhatsApp’s official help and feature notes.

Can You Edit or Cancel a Scheduled WhatsApp Call?

Yes. WhatsApp says you can view and manage upcoming calls in the Calls tab. Events can also be edited after creation, and if a planned call or event is cancelled, the updated information can be shared with participants through WhatsApp’s built-in tools.

If you created the plan using an event in a group or chat, open that event and make the changes there. If you scheduled it from the Calls tab, go back to your upcoming calls section and manage it from there. The exact button labels can vary by device and version, but the official guidance confirms that scheduled calls are manageable after creation.

Why This Feature Is Useful

The biggest advantage of this feature is convenience. It reduces back-and-forth messages, keeps everyone informed in one place, and helps avoid missed calls. WhatsApp has also introduced custom early reminders for events in groups, which can help participants join on time.

For users who frequently coordinate family calls, office discussions, or community chats, scheduled calls can make WhatsApp more practical than relying only on instant calling.

Final Word

If you want an easier way to organize voice or video calls, WhatsApp’s call scheduling tools are worth trying. Just update the app, open the Calls tab, choose Schedule call, set the time, and invite your contacts or group. In many chats, you can also use WhatsApp Events with a call link for added flexibility. With reminders, attendee notifications, and editable call details, the feature makes planned calling much more organized.