Scheduled WhatsApp Calls: A Complete Step-by-Step Guide for Easier, Organized Communication

WhatsApp is steadily expanding its communication tools, and one of its most useful additions is the ability to schedule voice and video calls. This feature is designed to bring more structure, flexibility, and convenience to daily communication—whether it’s a personal conversation or a professional meeting. Instead of juggling multiple messages to find the right time, users can now plan calls directly from the Calls tab and rely on WhatsApp to handle reminders and notifications.

With options to create call links, add invites to calendars, and track upcoming scheduled calls in one place, WhatsApp aims to make coordination effortless. New in-call tools such as hand-raising and emoji reactions also enhance group discussions by making them smoother and more interactive. Here’s a detailed guide to help you schedule WhatsApp calls with ease.

How to Schedule WhatsApp Calls for Seamless Planning

Scheduling calls on WhatsApp is now more straightforward than ever. The dedicated scheduling feature eliminates the back-and-forth of organising timings, ensuring every participant knows exactly when to join. Whether you’re planning a family conversation, a group discussion with friends, or a work-related meeting, this feature ensures a smooth start for every call.

Here’s how to use it step-by-step:

1. Open the Calls Tab and Tap the “+” Icon

Start by opening WhatsApp and navigating to the Calls tab. At the bottom-right corner, you’ll see a + icon, which offers various call options. Among them is the new Schedule Call feature introduced to simplify call planning.

When you tap this icon, WhatsApp displays all available calling options, including scheduling tools that help you plan ahead.

2. Select “Schedule Call”

Once you tap the + icon, choose the Schedule Call option. This opens a setup page where you can:

• Add participants

• Select the date

• Choose the time

• Add a call subject or title

The title ensures that everyone can easily understand the purpose of the call, making coordination clearer—especially for work or group discussions.

3. Add Participants and Set the Call Time

In the scheduling window, pick the contacts you want to invite. You can select individuals or an entire WhatsApp group.

Then, set the date and time for the call. Once confirmed, WhatsApp automatically creates a call link and stores the event inside the Calls tab. This link can be shared with others and revisited anytime if you need to modify the schedule.

4. Manage Upcoming Calls from the Calls Tab

WhatsApp keeps your scheduled calls neatly displayed under the Upcoming Calls section in the Calls tab. Here, you can:

• View call details

• Check participant names

• Copy or share the call link

• Add the call to your device’s calendar

Participants also receive reminder notifications before the call starts, helping ensure everyone joins on time.

5. Use Hand-Raising and Reactions During Group Calls

To make group calls more organised, WhatsApp now includes hand-raising. If someone wants to speak, they can raise their virtual hand instead of interrupting. This is especially helpful during large meetings or discussions.

Participants can also send emoji reactions during calls, allowing them to express agreement or feedback without speaking over others. These tools together make conversations smoother and more engaging.

6. Stay Notified When People Join via Call Link

When you share a call link, WhatsApp sends automatic alerts whenever someone joins using that link. This helps you track participants entering the meeting in real time—useful for larger groups or open-invite calls.

Final Thoughts

WhatsApp’s new scheduling and in-call management features aim to simplify communication for busy individuals, families, and teams. By allowing users to schedule calls, organise upcoming conversations, and participate more smoothly during group discussions, the platform ensures that every conversation is well-planned and interruption-free. Whether for work or personal use, WhatsApp’s scheduling tools add a layer of clarity and convenience to your daily interactions.